CAFA Blog

2008 Plan for CAFA Board of Directors (BOD):

1. To assist Executive Committee (EC) in executing EC’s 2008 Plan:
http://www.cafanc.org/events/EC_annual_plan_2007.htm

2. To improve the communication with CAFA members.
Emails and Web are the two most important channels to communicate with CAFA members. Will improve both of these channels through the following initiatives:

• Create an online Forum to allow CAFA members to exchange any information among them, as well as to provide feedbacks to CAFA officials.
• Create an online Blog to allow CAFA members to access what CAFA Board and EC are working on and to provide comments on some proposals.
• Use permanent CAFA email addresses for CAFA officials so that members can always reach CAFA officials and encourage members to send feedbacks to CAFA officials.
• Always inform members in advance on the upcoming events through announcements in Email and on the Web.

3. To make majority of documents online.
If technically possible, make CAFA Web two levels of access:

• Documents for general public: news, events, by-laws, guidelines, resolutions etc.
• Documents for CAFA Members only: finance reports, annual reports, budget proposals, board meeting minutes etc.

4. To formalize and to document every major decision in a resolution.
Here is an example:

• Resolution No: BOD-2007-11-13
• Title: CAFA Financial Guidelines
• Content: ……
• Sponsors: ABC, XYZ
• Last change: 2007-11-13

5. To revise and amend CAFA By-laws
Form a by-law amendment sub-committee to study and propose By-Law amendments. Certain provisions in the CAFA By-Laws are a little out-dated. Here are some of the examples:

• ARTICLE III. MEMBERSHIP (need to add life-time membership and honorable membership)
• ARTICLE IV, Title 2. Representation (need to modify county representation)
• ARTICLE V. Title 6, terms (need to change term limit for Secretary, Treasurer & Accountant)
• ARTICLE VI. Title 2 Membership (need to change term limit for SC members)
• ARTICLE VI. Title 3 COMMITTEES (need to update the list of the Standing Committees)
• ARTICLE VII. Title 1 (send nomination to the Election Committee rather than to Secretary)
• ARTICLE IX. MEETINGS (removing or changing annual meeting timing)

6. To review and revise existing CAFA Guidelines and make them available online as resolutions:

• Financial guideline
• Election guideline
• Mailing list guideline
• Club guideline

7. To propose new CAFA Guidelines

• Board Committee Guideline 
• Membership guideline
• Fund-raising guideline (example: general sponsors with different sponsor levels, event sponsors etc.)
• Discipline and ethics guideline

Need form a sub-committee for each of the above guidelines:

• Sub-committee on the Board Committee Guideline: 
• Sub-committee on Membership Guideline:
• Sub-committee on Fund-raising Guideline: 
• Sub-committee on Discipline and Ethics guideline:

Each sub-committee will propose a draft guideline for the Board to discuss and to vote as a resolution.

8. To Improve the effectiveness of the BOD Committees
In the past, the BOD committees have been working very closely with the corresponding Standing committees. Need to have this close working relationship while maintaining BOD committees’ independence and oversight responsibility.  Need to clearly define each BOD committee’s mission statement, role and responsibility. Focus more on the dual duty of policy-making and oversight.

• BOD Membership Committee:
  · Review and revise membership policy on how to grow our membership base
  · Create new membership types to attract other members, such as youth membership, senior membership, student membership and life-time membership,
  · Create and review membership report
  · Assist and oversee this Standing Committee: Membership
• BOD Internal Committee:
  · Review and revise related guidelines and policies
  · Assist and oversee these Standing Committees: Communication and Publication, Culture Promotion, General Affairs, Science and Technology, Business, Sports
• BOD Finance Committee:
  · Review and revise finance guideline
  · Review and revise fundraising guideline
  · Quarterly financial report
  · Audit income statements
  · Audit expense claims
  · Assist and oversee these Standing Committees: Finance, Fundraising
• BOD Public Relation Committee:
  · Review and revise related guidelines and policies
  · Assist and oversee this Standing Committee: Public Relation

9. To publish a CAFA annual report and distribute it to all CAFA members:
· Major event report
· Membership report
· Financial report
· PR report
· Board report

The above plan was proposed in the CAFA Board Transition Meeting on 11/13/07. Does any board/EC member have anything else to add or have any comments on the above plan?

Thanks.

-Owen